Town of Virden

TOWN OF VIRDEN 
EMPLOYMENT OPPORTUNITY - CONFIDENTIAL SECRETARY

The Town of Virden is accepting applications for the position of Confidential Secretary commencing immediately.

The applicant will be required to perform all clerical duties. The applicant must be able to learn all aspects of the computer systems utilized by the Town, including the accounting software program.

The successful applicant must possess:

• A grade twelve diploma with relevant post-secondary education;
• Strong verbal and written communication skills and the ability to deal with the public in a positive manner;
• The ability to work co-operatively and independently in a small office setting;
• Knowledge of various computer software systems;
• The ability to respect and promote confidentiality;
• Knowledge of basic bookkeeping is a definite asset

Detailed resumes marked “Confidential Secretary” will be accepted by:

Faye Pope, Office Manager
Town of Virden
236 Wellington Street West
Box 310, Virden, Manitoba R0M 2C0
Ph: (204) 748-2440 | Fax (204) 748-2501
Email: office.manager@virden.ca

 Applications will be accepted until Wednesday, November 13, 2024 at 4:00 PM.

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POSITION DESCRIPTION - CONFIDENTIAL SECRETARY

REPORTS TO:         Office Manager  

DUTIES:

• Provides administrative support and clerical services.
• Ensures confidentiality and the preparation of sensitive material in a quality and professional manner.
• Directs phone calls and inquiries.
• Performs other administrative duties and support for other assigned Town office positions in their absence or when the workload requires.
• General counter related tasks including daily cash, answering of telephones and dealing with the public.
• Recording and directing of all complaints to the appropriate department head.
• Daily deposit of all cash received and delivery of deposits to the financial institutions.
• The delivery and pick up of mail.
• Reviewing, recording and monthly reconciliation of the landfill (Secure) daily scale records.
• Input of accounts payable pay sheets and subsequent printing of cheques.
• Miscellaneous filing.
• Performs other duties as required.

SPECIFICATIONS: 

Experience and Qualifications:

• The incumbent shall have knowledge of office procedures and equipment, highly developed word processing skills with good written and verbal communication skills.  These qualifications will normally be acquired through completion of grade 12 and secretarial courses obtained through independent study or courses related to the Administrative Assistants program or equivalent.  Experience in a municipal environment is an asset.  A minimum of one year experience in a general office environment is required.  Knowledge of basic accounting is a requirement.

Accountability:

• Under the general direction of the Office Manager, the incumbent is responsible for carrying out all administrative and confidential duties as assigned.
• Tact and discretion are required to deal with or settle requests, complaints or clarification of information. The employee is also privy to highly confidential and sensitive material on a continuous basis.

Unique Position Requirements:

• There is a need to exchange information requiring explanation and courtesy with the public and employees from all departments and other organizations.